Base HRM - Contract: Add labor contract information for employees in

Đã sửa đổi vào: Mon, 26 Tháng 5, 2025 lúc 7:18 SA

You can manually add contracts for each employee or import multiple contracts into Excel for a series of employees in one of the two ways below.

Method 1: Add contracts for each employee

Step 1 : Go to Base HRM, Labor Contract >> Point the mouse to the Create new >> Select Create new contract

Step 2 : Select the employee and select the contract type of that employee. If you have not added the contract types, you can follow the instructions here (HD setup)

Step 3: Fill in all information and select Save

If you select  Process sample files ( in case you have set up a sample contract in  Contract Classification ), the system will generate a contract for the employee in DOCX file format. 

If you have not added a contract template, you can refer to the instructions here . 

Method 2: Enter excel labor contracts for multiple employees at the same time

If you need to add contracts for multiple employees, you can choose  Import labor contracts.

Step 1:

- Select Import current or future employment contracts  to import current or upcoming contracts for employees.

- Select Import past contracts  to import past contracts

Step 2: Click theDownload to download the sample file

Note: 

-  If you have selected Contract Type , the sample file will not have a Contract Type column and only enter contracts of the same type. Conversely, if you do not select a contract type, the sample file will have a Contract Type column and can enter contracts of different types.

- Input mechanism: 

     + Create new contract:  enter new contracts

     + Overwrite current contract: the system will identify the contract by the employee code and overwrite the contract information you are entering to edit the employee's current contract.

- Check and require the personnel code to be correct:  the system will check the contract of which personnel by the personnel code

- Process sample files: if selected, the system will generate contracts for employees in DOCX file format 

- Add recruitment decision, Register new tax policy, Register new insurance policy, Add current or future career development: If you check these boxes, the related columns in the excel file must be filled in. If you do not check, you do not need to fill in these columns.

- The Start Date and End Date columns enter text data in an Excel file.

Step  3: After completing the excel file, enter the file into the Select fileand clickContinue 

Step 4: After printing the contract and submitting it for signature, you can upload the contract file for storage. Base currently supports the feature of uploading contract files in bulk to help quickly upload contracts to the system.

In the Labor Contract tab, select Upload files in bulk.

Import uploaded files using Personnel Code or Contract Code

Then, drag and drop the contract file onto the screen and click on the pen icon to select the Personnel Contract associated with that contract and Save.

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